KY NSF EPSCoR is required to report to NSF EPSCoR on the measurable outcomes (publications, presentations, new proposals), participant demographics, and degrees awarded. Self-reporting project results and progress to the National Science Foundation is crucial in keeping in compliance with our grant award.

KY NSF EPSCoR has recently updated its procedures for collecting required reporting outcomes.

1. Participant Demographic and Contact Information

This self-reporting form is designed for distribution to all KY NSF EPSCoR participants in collecting accurate demographic information for our annual NSF data collection process. The instrument uses generic and US Census language when necessary so that KY NSF EPSCoR can align and compare information collected for NSF with national data tables. KY NSF EPSCoR recognizes this form does not solicit information on all of the demographic and cultural characteristics that are important to our participants. As such, its design is most helpful for NSF data collection.

WHO: All financially supported KY NSF EPSCoR participants (faculty, students, technical staff, subcontractors, etc.) are required to submit

WHAT: Provide individual demographic data and contact information via the button below.

WHEN: Once per year. Participants may update demographic and contact information at any time. There is no retained username or password; instead, users simply provide a new record every time they report. Only an individual’s most recently provided record is used to report aggregated participant data to the program sponsors.

TIME COMMITMENT: Approximately 3-5 minutes

2. External Engagement and Outreach Activities

Collaboration is at the heart of KY NSF EPSCoR. Our researchers, students, and staff engage with external audiences including K-12 educators, community colleges, state universities, informal education facilities, community members, and industry. To track participant productivity use the following form to only report outreach activities that engaged an external audience (aka non-EPSCoRians). 

WHO: All financially supported KY NSF EPSCoR participants (faculty, students, technical staff, subcontractors, etc.) who completed external engagement or outreach activities in the current grant year.

WHAT: Outreach Activities directed toward: scientists and students within or beyond the universities involved in the RII Track-1 project; institutions and teachers that provide instruction in science or engineering, whether conducted in elementary or secondary education systems, institutions of higher education, museums, or other learning settings; private firms; Federal, State, or independent laboratories; and/or the general public. The mechanisms can be quite diverse, and examples include:

  • Collaboration with teachers may include: in-service courses, workshops, and symposia for K-12 teachers; pre-service teacher training; lab and field research experiences for teachers; and long-term support for professional development.
  • Development of educational tools for teachers and students may be part of outreach, including but not limited to new curricula, science kits, software, and videos. Another example is the use of RII Track-1 equipment by K-12 teachers.
  • Development of student programs may be part of outreach, including interactive programs and field trips, science fairs, research experiences for high school students, talks from prominent scientists, and mentoring programs.
  • Collaboration on K-12 education projects may include: work with statewide, regional, rural, and urban educational initiatives; local education improvement projects; and projects with other universities, local or regional science education associations, or school districts.
  • Outreach to underrepresented groups may include targeting graduate, undergraduate, high school, middle school, or elementary school students to participate in a variety of activities.
  • Work with larger science education initiatives may involve: statewide, urban, and rural initiatives; local improvement projects; and liaison activities with other universities, local or regional science education associations, and school districts.
  • Community initiatives for the general public may include: exhibits or shows at museums, planetariums, aquariums, or zoos; public lectures, publications, or online information; radio or TV programming; and other social media such as YouTube or Facebook.

Presenting at a professional conference does not count towards external engagement

WHEN: Report any external engagement event that occurred on or after July 1, 2020. There is no retained username or password; instead, users simply provide a new record for each new activity and event.

TIME COMMITMENT: Approximately 3-5 minutes per entry.

3. External Evaluation

Active EPSCoR participants will receive a survey from KY NSF EPSCoR external evaluation lead, Dr. Julia Melkers of the Georgia Institute of Technology. Your responses to this survey will remain confidential. All KY NSF EPSCoR participants are required to complete the external evaluation.

4. Annual Award PIs & Students (RA, EOC, URE, EI, M-G Programs)

Individuals and institutions receiving seed funding are required to submit a Project Outcomes Report for the General Public. Principal Investigators and supported students will submit separate summaries.

WHO: Annual Award winners (RA, EOC, URE, EI, M-G) and seed funded participants

WHAT: Provide details (in 200 – 800 words) of project outcomes including but not limited to the intellectual merit and broader impacts of the project goals proposed to KY NSF EPSCoR.

WHEN: Report project outcomes no later that 90 days after the end of your project. 

5. KAMPERS EOD Programs

Principal Investigators of KAMPERS-sponsored EOD programs: Peer-Led Team Learning (KSU) Program, Additive Manufacturing Program (SCC), MakerMinded (KCTCS), or the Kentucky Girls STEM Collaborative (UK), are required to submit an annual Project Outcomes Report.

WHO: Principal Investigators of Peer-Led Team Learning at KSU, Additive Manufacturing at SCC, MakerMinded at KCTCS, and the Kentucky Girls STEM Collaborative

WHAT: Provide Project Outcomes Report & Strategic Plan data

WHEN: Annually, no later than March 30.

6. Intellectual Property, NSF Proposal Submissions and Awards, and Journal Publications

Any outcomes resulting from EPSCoR funded work for these three metrics are extremely important. Please contact us directly to let us know about these; either by e-mail ( or call our offices.

Please use the following acknowledgement statement within your related journal publications and posters: “This material is based upon work supported by the National Science Foundation under Cooperative Agreement No. 1849213.”

7. Highlights

If any KY NSF EPSCoR past awardee has an interesting outcome or story to tell, even if some time has elapsed since your EPSCoR support has ended, we’d like to hear from you and work with you to capture and tell these stories and to promote your successes. Please contact KY NSF EPSCoR Communications Director Kevin Puckett, about interesting award outcomes.